Every business strives to ensure that its workplace is as productive as possible – but there are always significant challenges that need to be faced. One of the most prevalent issues in recent years has been the fact that some employees may be wasting time idly browsing the internet, checking social media, conversing on instant messaging, or in other ways.
To help address this problem, businesses have started to employ the services of monitoring software such as WorkExaminer. With it you will be able to keep an eye on the activity of your employees while they are using work computers, and identify any issues that could affect productivity.
In order to boost workplace productivity however, it is important that you use the monitoring software effectively, and the following tips will help in that regard:
Use monitoring software as a preventive tool
If employees are aware that you are using monitoring software, that alone will help to prevent abuse and time wastage to some degree or other. That is why you should be upfront about your use of monitoring software by informing employees and having a written policy.
Be sure to detail exact how WorkExaminer will be used to monitor computer usage. Specify whether it will track internet usage alone, or other software usage, keystrokes, and so on. In each case also outline why that monitoring is necessary, and what constitutes acceptable use during working hours.
Identify major sources of time wastage
With monitoring software you should be able to identify the precise sources of time wastage in your workplace. That data is invaluable as it can give you an idea how it is affecting your productivity levels, and inform any decisions that you make.
The statistics that WorkExaminer provides are nothing less than comprehensive, and will cover internet usage for specific users, departments, or your business as a whole. Additionally it also tracks active and idle time, so you will know if time is being wasted in other ways as well.
Set realistic productivity goals and develop a plan
Based on the data available from monitoring software, you can start to set productivity goals – and plan how to achieve them. It is important to be realistic regarding your goals, as you’re unlikely to eliminate time wastage completely, but should be able to keep it to a minimal.
In particular you can use the features on WorkExaminer to target specific sources of time wastage. Its web filtering tools will be particularly useful in that regard as you can effectively block and websites or instant messaging services with ease. It will even let you allocate a certain duration of free web surfing, to be reasonable and give employees some degree of freedom.
Manage employees personally if time wastage is a big issue
As much as prevention is preferable in most cases, from time to time there may be certain employees that seem to be wasting significant amounts of time and not meeting your productivity requirements. When that happens you should try to manage them personally and notify them of the issue.
Due to the tracking provided by WorkExaminer, you should be able to highlight the problem – and specify exactly what the consequences will be. It is best to provide a warning initially, but notify them that you may be monitoring them more closely for further infractions.
By following the tips listed above, you should be able to effectively boost your workplace productivity and stem time wastage. Needless to say it will be an ongoing process, but with monitoring software like WorkExaminer it should be clear that you have all the tools you need to get the job done.